The dematerialisation of documents is becoming widespread in business
and administration. Internal communications with suppliers and customers are increasingly
being carried out using the paperless approach.
This raises the question of electronic document storage, its methods
and its legal framework. WISeKey is the solution to that question.
The integrity and authenticity of dematerialisation
Electronic documents must constitute valid proof (acceptable in law and having probative
value) in the same way as paper documents, even several years after they have been
input into storage systems. This guarantee that the original status of the document
will be preserved is a major challenge for storage.
Documents and the information they contain must remain accessible and usable over
a period of time.
Given the obligations to preserve documents that now weigh on businesses, the conditions
and means of storage must be specified without curbing the dynamism of the sector.
It is therefore essential to establish a climate of confidence around these new
methods. WISeKey, being the “trusted third party”, has the solutions
to meet this requirement.
Scope of application of e-Archiving:
The solution for accuracy, compliance and due diligence
WISeKey’s solutions produce an exact record of the information or facts in
the documents and communicate the same data as the documents that are replaced.
The documents are made secure from prejudicial effects (by encryption) and the moment
they are recorded is proven without risk of falsification (by a time stamping system).
WISeKey, the availability solution
Stored documents are readable and accessible at all times by those authorised to
do so, at any time within the statutory time limit for preservation.
WISeKey, the solution integrated in your applications
WISeKey takes control of the e-Archiving of all documents produced by your applications
(ERP, CRM, enterprise applications, Web, groupware, e-mail, workstation…)
- It reduces the costs of sending documents, makes business communications
faster, enhances the value of your investments in ERP (SAP), CRM or business applications
and releases employees from the task of manually archiving paper documents.
- It improves productivity in administration: time spent printing,
sending letters, faxing, filing or photocopying is all saved and can be spent on
tasks with more added value (customer relations, debt collection, supplier relations,
quality…).
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